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University of South Florida students

Case Study: University of South Florida (USF)

See how USF made printing more accessible and affordable for students

University of South Florida logo
 
 

Challenge

 

Challenge

 
University of South Florida students in line

We also configured the printers with a driver that worked with an updated version of the school’s Pharos Systems software to monitor and assign chargebacks. The new system boasted several new features:

  • Users swiped their ID to access printer and copier capabilities.
  • Each student received $2.50 of free prints per day.
  • Increased information mobility, which allowed students to print to any device on the network.
 
 

"Students have faster, easier access to affordable printing services at more places across campus. We have structured, standardized print services that can be maintained economically."

Craig Woolley
Assistant Vice President: Information Technology
University of South Florida

 
 
 

Solution

 

Solution

 
 

Based on our analysis, we standardized all print devices in two installations. The first added 17 Ricoh copiers, printers and MFPs to the fleet, and the second added another 15 devices.

 
 

We also configured the printers with a driver that worked with an updated version of the school’s Pharos Systems software to monitor and assign chargebacks. The new system boasted several new features:


  • Users swiped their ID to access printer and copier capabilities.
  • Each student received $2.50 of free prints per day.
  • Increased information mobility, which allowed students to print to any device on the network.

About University of South Florida

Located in Tampa, FL, the University of South Florida (USF) boasts an enrollment near 50,000. As part of the school’s commitment to serving campus needs, students receive a daily print allowance.

 
Close up image of woman handing a printed document

Results

The lack of long lines was the most visible result of our efforts.

Students still receive affordable printing, but services are now more evenly distributed across campus.  By working with IT and the student government, our solutions also led to a printing usage increase of 2.5 million documents (for a total of up to 10 million per year), reduced price-per-page costs due to new technology and fixed toner costs, and fewer devices (which led to space savings in print centers). They also enabled restrictions on unauthorized prints and more protection for those outputting sensitive documents.